Accounts Payable Specialist

Summary:

We are looking for an individual who can assist the Accounts Payable team with vendor data maintenance. The individual will solicit, collect W-9 and banking forms from 3rd parties and update our ERP system with the relevant data.  The other major responsibility would be to run reports to identify vendors not paid in 18 months and inactivate them in the ERP. All vendors in the system need to be tagged with a vendor category for reporting purposes. Additionally, this individual will collaborate with vendors to provide them Savers W-9 information and have them update our account with the correct Bill To entity name and address. This individual must effectively manage time, provide progress status each day and complete project in a timely manner. This position reports to the Manager Accounts Payable.

Essential Job Functions:

• Invoice entry and purchase order match
• Format and import consolidated invoice line-item detail and upload into ERP system using Excel.
• Communicate with internal and external customers
• Identify process inefficiencies and work with the team to implement changes
• Reconcile accounts payable transactions
• Assist in month end closing and invoice accruals

Required Knowledge, Skills and Abilities:
 

• Ability to establish relationships with eternal vendors.
• Ability to effectively communicate orally and in writing.
• Demonstrated organizational skills.
• Demonstrated customer service skills.
• Ability to set priorities, meet deadlines and multi-task with minimal supervision.
• Ability to be detail-oriented and obtain a high degree of accuracy.
• Ability to maintain confidentiality of all information.

Minimum Required Education, Training and Experience:

• 2+ years of Accounting experience in accounts payable department
• Prior experience with Great Plains/Dynamics
• Working knowledge of Microsoft Office.  Advanced Excel a plus

Physical Requirements:

• Ability to express or exchange ideas by means of the spoken word.
• Ability to receive detailed information through verbal communication, and to make the discriminations in sound.
• Ability to receive detailed information visually through written communication (both physical and electronic). Ability to lift and carry up to 25 lbs.

FLSA Status

• Non-exempt

Tools and Equipment Used:

• Laptop or desktop computer, phone, copy machine, etc.

Travel:

• Minimal to no travel

Work Address:

• SSC Boise, ID