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Executive Assistant Human Resources

Admin/Clerical

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Location: Bellevue, WA, United States
Job ID: 2019-2584

Executive Assistant

 

Summary:

This position provides executive assistance to the Chief Human Resources Officer, General Counsel and supports up to 4 executive/vice president level positions.  Additionally, supports the CHROs direct reports in the day-to-day execution of duties in backing of the strategic direction of the company. This position reports to the Chief Human Resources Officer.

Essential Job Functions:

  • Support Chief Human Resources Officer, General Counsel and up to 4 executive/vice president level positions and CHRO’s department heads in the day-to-day execution of duties and responsibilities.
  • Maintain CHRO’s schedule by planning and scheduling meetings, conferences, teleconferences and travel
  • Meeting planning coordination and oversight, to include but not limited to, note taking, meeting minutes, preparing reports, collecting and/or analyzing data for presentations or other reporting requirements
  • Point of contact and oversight of the HR section of the intranet site. This includes managing content and input of information into the site
  • Support the CHRO with Executive Recruiting, Executive Relocation and On-boarding.
  • Other duties and projects as assigned
  • Supports the Office Manager as needed with oversight of office standards and procedures and the planning and coordination of corporate events
  • Supports office wide communication of important information and benefits affecting team members through utilization of internal communication protocols
  • Supports the planning and coordination of Corporate Sponsorship & Fundraising such as Puget Sound Heart Association Heart Walk; duties include participation, coordination of teams and fundraising, promotional events, liaison with Heart Walk coordinators, and National Day of Walking & Wear Red activity events

 

Required Knowledge, Skills and Abilities:
 

  • Must possess strong leadership skills
  • Strong organizational skills and communication skills – both verbal and in writing
  • Ability to set priorities, meet deadlines and multi-task
  • Ability to interact with all levels of the organization
  • Must maintain confidentiality of all information.
  • Demonstrated skills in detail orientation and maintaining high degrees of accuracy
  • Demonstrated ability to compile, prepare and report data in formats and via reports
  • Must be able to work well under stress
  • Demonstrated ability to problem solve and recommend solutions
  • Must have ability to be flexible and creative
  • Must be a team player
  • Must be able to work within the Savers culture
  • Demonstrated knowledge of Microsoft Office, including Word, Excel, PowerPoint, Access, Outlook and Visio


Minimum Required Education, Training and Experience:

  • 5-7 years combined experience in supporting Executive level Management
  • Bachelor’s degree from an accredited college or university or a combination of education and experience that yields the required knowledge, skills and abilities
  • 3-5 years of experience managing employees

 

Physical Requirements:

 

  • Ability to lift and carry up to 25 lbs.
  • Ability to express or exchange ideas by means of the spoken word.
  • Ability to receive detailed information through verbal communication, and to make the discriminations in sound.
  • Ability to receive detailed information visually through written communication (both physical and electronic).

 

FLSA Status

 

  • Exempt

 

Tools and Equipment Used:

 

  • Laptop or desktop computer, phone, copy machine, etc.

 

Travel:

 

  • Less than 5 % of the travel time required for the role.

 

Work Address:

 

  • SSC Bellevue, WA

 

 

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This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

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