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Accounts Payable Lead

Accounting/Finance

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Location: Meridian, ID, United States
Job ID: 2019-4354

Job Description

Accounts Payable Lead

Summary:

The Accounts Payable Lead helps develop and lead the accounts payable function for global thrift retailer.   This role will be at the forefront of an effort to build a financial operation in a new satellite office.  This role is responsible for working closely with the manager of Accounts Payable to run the day-to-day operations of the Accounts Payable function for the entire company.  Accounts Payable responsibilities include invoice processing, customer/vendor relations, payment processing, 1099 and tax related matters for 7 entities, corporate credit card program administration, management of accounts payable 3rd party payment consolidators and software integrators and Concur expense reporting process.  Other responsibilities include account reconciliations, timely and accurate accruals, and maintenance of policies and procedures.  This position reports to the Manager, Accounts Payable.

Essential Job Functions:

  • Ensure discounts and timely payments of vendor invoices by setting them up for weekly check runs. Manage Payment Schedule for 6 entities and in various currencies. 
  • Ensure Positive Pay Files and exceptions are submitted and reviewed timely.
  • Most of our payments are sent via ACH.  Need to be savvy in dealing with ACH integration errors, updating bank information per bank error logs and dealing with Bank to rectify any situations.
  • Being able to read and assess both ERP and Integration Errors and resolve them timely ensuring payments are made accurately.
  • Understanding the Vendor Setup and how that leads to ERP issues and being able to troubleshoot those to ensure setup and accuracy of payments.
  • Manage Rent Calendar to ensure timely payments are made considering appropriate Holidays for US, Canada, and Australia.
  • Research, resolve and communicate any discrepancies or outstanding balances on vendor accounts, including telephone, mail, or email correspondence.
  • Manage Accounts Payable e-mail Inbox’s.
  • Enter NIPRs (Non-Invoice Payment Requests) weekly and reconcile to ensure timely payments are made.   May need to work with managers to ensure backup meets accounting auditing standards.
  • Provide Management weekly updates on payments and payment errors.
  • Track and manage all ACH Rejections, Returns and Credits.
  • Work closely with both Cash Accountant and Treasury to resolve any payment discrepancies.
  • Handle Unclaimed Property notices, Stale Dated Checks notices and 1099 annual notices.
  • Trouble Shoot payment issues including managing credits owed from vendors and reporting to management why credits are happening.

 

 

 

Required Knowledge, Skills and Abilities:
 

  • Must be familiar working in a high-volume Accounts Payable Department across Multiple Entities and Currencies
  • Excellent communication skills
  • Strong organizational, analytical and account reconciliation skills
  • Advanced computer skills in Microsoft Office, Internet savvy and Excel (Data management) to take Excel data, format, and upload to System.
  • Ability to work with vendors and employees at all levels of the organization promptly and professionally.
  • Ability to work well in a team
  • Knowledge and ability to place a high emphasis and maintain controls surrounding financial reporting as pertains to GAAP (Generally Accepted Accounting Procedures) and SOP (Standard Operating Procedures).
  • Ability to exercise good judgment; makes decisions in logical and rational manner; demonstrates “common sense", practical and stays cool under pressure.
  • Ability to gather facts, analyze problems in depth and break down into components.
  • Organized with strong sense of priority and commitment to deadlines.
  • Ability to multitask, adapt to and operate in a fast-paced, changing environment.
  • High integrity and work ethic
  • Ability to maintain a great working relationship with Banks, Treasury, Cash Accountants and other third parties in relation to Payments.
  • Ability to streamline, document and manage payment processes.
  • Ability to ensure company policy and procedures for payments are enforced and communicated.


Minimum Required Education, Training and Experience:

  • 5+ years accounting experience with degree in accounting preferred
    • Or a degree with a minimum of five years’ experience in accounting or any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
  • 1+ years of supervisory experience in a high volume, full cycle accounts payable department
  • Prior experience with AX/Dynamics and Concur a plus
  • Proficient with MS Office
  • Advanced Excel skills required

 

 

 

 

Physical Requirements:

 

  • Ability to express or exchange ideas by means of the spoken word.
  • Ability to receive detailed information through verbal communication, and to make the discriminations in sound.
  • Ability to receive detailed information visually through written communication (both physical and electronic).
  • Ability to lift and carry up to 25 lbs.

 

FLSA Status

 

  • Exempt

 

Tools and Equipment Used:

 

  • Laptop or desktop computer, phone, copy machine, etc.

 

Travel:

 

  • 5 % or less travel

 

Work Address:

 

  • SSC Boise, ID

 

 

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This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

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